With the current ease of doing business in different places, traveling for work is already part of the routine of many companies. To visit clients, attend meetings, conduct prospecting or participate in congresses and refresher courses, business travel can be extremely beneficial for the development of the company and its employees.
Generally, this is a short-term and high-cost activity and should be very well used. However, the change of environment and the setbacks we are subject to on any trip can jeopardize the productivity of the employee outside the company.
In today’s post, we present 7 tips to get the most out of a business trip and keep productivity high. Follow!
1. Have insurance that guarantees fast medical care
Taking out travel insurance is mandatory for many international destinations, but is often overlooked in domestic travel. Having insurance that guarantees fast and quality medical care in case of emergencies is fundamental in any trip and, in the case of corporate trips, it is even more relevant for preserving the good relationship between employee and company.
Without adequate insurance, small incidents that could be easily resolved can become major — and expensive — setbacks, capable of jeopardizing the success of the trip and, above all, the well-being of the employee. Having medical care available is, therefore, one of the main measures to be taken when planning a business trip.
2. Consider hiring a corporate transport service
Evaluate the possibility and cost-effectiveness of having a corporate transport service available during your business trip. It can be decisive in saving travel time, avoiding delays in appointments and optimizing productivity during this period.
With corporate transport, it may even be possible to schedule more activities per day, in order to make the most of the trip.
3. Have baggage loss insurance
One of the most unpleasant unforeseen events that can occur on a trip is the loss or damage of luggage. In addition to the risk of being without your belongings for a few days, resolving this setback can demand a great expenditure of time and energy — precious resources on business trips.
The best way to prevent this inconvenience and avoid bureaucracy is to have insurance that covers lost luggage. Good travel insurance should include this coverage, in addition to the aforementioned medical care and accidental death and disability coverage.
4. Focus on travel goals
Every business trip has some main and secondary objectives. When planning your trip, carefully define your agenda and make a list of goals and commitments for each day, also recording the priority level of each activity, the estimated time of travel, who should participate in it and the time at which it should occur.
You may have the impression that you are sure of what needs to be done, but just by putting it on paper you will be able to organize yourself properly and visualize the time that will be spent on each task. With so many steps to take, keeping a well-defined agenda is the best strategy to focus on your travel goals and not get lost in other activities.
5. Plan your trip in advance
Bear in mind that, during a business trip, you will have to carry out your activities in an environment that you are probably not very familiar with. Before traveling — and even before booking a hotel — analyze your trips and plan the best way to carry them out.
You may use google maps to mark the locations of all your appointments and figure out the best way to get to them. So you save time and resources when you reach your destination.
6. Don’t go out without your smartphone
Currently, it is practically impossible to imagine our lives without some technological facilities such as smartphones, Is not it? And when it comes to business travel, this device can play a key role in organizing activities and communicating with staff.
Always being available is very important during a business trip, as it may be necessary to resolve unforeseen circumstances, communicate changes in plans, etc. The cell phone can also help you quickly check your schedule and research the best ways to travel and food places, without wasting time. So make sure you have your smartphone and charger ready at all times.
7. Make time to relax
Your trip is not just about work: this is also a very opportune moment to recharge your batteries and discover new places. Resting and living new experiences has everything to do with increasing productivity and motivation to perform your tasks inside and outside the workplace.office So take the time and take the time to get to know the city, discover its culture and attend events after finishing your duties.
This can also be a great opportunity to meet people and network, expanding your network of contacts in your leisure time. If that is your focus, the important thing is not to leave professionalism aside, especially if you are among potential clients or investors.
Traveling for work is an important practice for expanding a company’s activities and maintaining its relationships outside headquarters. In this post, we show you how you can travel safely and efficiently, maintaining high productivity outside the office as well.
Count on good travel insurance it is one of the main measures to avoid unforeseen events at the destination, which could lead to compromised expenses and excessive bureaucracy. In addition, it is essential to focus on the objectives established for the trip, be aware of the best ways to travel, remain available to communicate with the team throughout the trip and, of course, reserve time for leisure.